Clerk
Competition Number: 26/141
Posting Scope: Internal / External
Posted Date: July 9, 2026
Closing Date: July 23, 2026, 4:30 PM PST
Department: People and Culture
Work schedule: Auxiliary - ongoing, as needed
Salary: $34.21 per hour, Pay Grade 4
Job Code: 4248
Employee Group: This is a CUPE Local 50 position
Number of Vacancies: 4
Join the City of Victoria as an Auxiliary Clerk and enjoy the opportunity to gain experience across a variety of departments while providing short-term administrative support on an as-needed basis. We are seeking four individuals to assist with temporary staffing needs such as vacation coverage, sick leave, and other short-term absences. This auxiliary position offers flexible work opportunities between Monday and Friday, from 7:00 a.m. to 5:00 p.m., with shifts assigned based on operational need. The ideal candidate is reliable, enjoys working in different environments, and is available to pick up shifts on a short-term basis as needed. This role is an excellent opportunity for individuals seeking flexible employment while contributing to the delivery of municipal services.
As an Auxiliary Clerk, you'll play a crucial role in supporting our city's operations, assisting different departments with administrative tasks, customer service, and more. This position offers flexibility, diversity, and the chance to gain valuable experience in a variety of municipal functions.
If you're a proactive team player with flexible availability, excellent organizational skills and a passion for public service, we want you on our teams!
POSITION FUNCTION
Perform clerical functions for various departments.
KEY DUTIES
Type a variety of letters, memos, reports and forms from typed or handwritten copy; compile and update manual and computerized statistical records; maintain various manual and computerized filing systems; scan a variety of documents such as letters and archival material for computerized files; edit scanned images to ensure quality.
Respond to general enquiries from other departments by providing general information; take messages and direct calls; schedule appointments and meetings and book facilities.
Perform other clerical functions such as photocopying, collating and faxing; sort and distribute mail.
Perform related duties where qualified.
INDEPENDENCE
Work is performed according to established procedures or assigned by supervisor and is reviewed upon completion.
Problems involving deviations from established procedures are referred to supervisor.
WORKING CONDITIONS
Physical Effort:
Sit with arms unsupported while keyboarding. (often)
Mental Effort:
Normal.
Visual/Auditory Effort:
Focus on a variety of source data and computer for short periods. (often)
Work Environment:
Office.
KEY SKILLS AND ABILITIES
Organize and prioritize work.
Working level operation of current City of Victoria word processing and spreadsheet programs.
Operate a variety of office equipment.
Maintain accurate records.
Establish and maintain effective working relationships.
Deal with the public in a courteous and tactful manner.
QUALIFICATIONS
Formal Education, Training and Occupational Certification:
High school graduation.
Experience:
6 months of related experience.
or an equivalent combination of education and experience.
OTHER:
May be requested to substitute in a more senior position.
To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.
The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.
If you require assistance, please email us at careers@victoria.ca.