Budget & Business Planning Advisor (Open to current City of Victoria employees only)

Budget and Business Planning Advisor

Competition Number:         25/186

Posting Scope:                    Internal (Open to current City of Victoria employees only)

Posted Date:                        October 21, 2025

Closing Date:                       October 28, 2025, 4:30 PM PST

Department:                         Engineering & Public Works

Posting Type:                       Continuous (Regular Full-Time)

Work Schedule:                   Monday to Friday (35 hour work week)

Salary:                                  $55.64 per hour, Pay Grade 17 (under review)

Job Code:                            4326

Employee Group:               This is a CUPE Local 50  position

Number of Vacancies:        2

WORK FROM HOME

The successful candidate for this posting may be eligible for participation in a hybrid, work from home arrangement in alignment with the City’s Work from Home Policy. Such arrangements are determined with each employee and subject to change based on operational needs and policy direction. 

FLEX

The successful candidate for this vacancy would participate in a modified work week, earning a flex day off each bi-weekly period by working additional time each day. Modified work weeks established in accordance with the CUPE Local 50 Collective Agreement and are subject to change.

POSITION FUNCTION

Reporting to the Manager of Financial Planning, the Budget and Business Planning Advisor supports the development and coordination of the City’s corporate budget, financial planning, and business planning processes. The role ensures alignment between departmental plans, budgets, performance measures, and the City’s strategic priorities. The Advisor provides expert financial analysis and recommendations to support informed decision-making and promote long-term financial sustainability, while delivering a high standard of internal service.   

KEY DUTIES

Budget and Business Planning:

• Coordinate the City’s business planning process, ensuring alignment between departmental plans, performance measures, and service level objectives.
• Support departments in preparing multi-year operating budgets and long-term capital plans that reflect corporate priorities.
• Coordinate the preparation and administration of the City’s operating and capital budgets, ensuring consistency, accuracy and alignment with organizational goals.
• Review departmental budget submissions for accuracy, policy compliance, and adherence to financial best practices.
• Research and recommend funding strategies to address infrastructure needs and enhance the City’s capital investment plans.
• Develop and maintain financial forecasting models to inform short- and long-term financial planning for both operating and capital budgets.
• Evaluate the effectiveness and sustainability of budget frameworks, ensuring compliance with financial regulations and objectives.

Financial Reporting and Analysis:

• Prepare, analyse, and interpret monthly budget variance reports, highlighting key trends and recommending corrective actions as needed.
• Support the preparation of year-end financial statements and working papers, ensuring accuracy and compliance with reporting standards.
• Leverage data analytics to identify trends, efficiencies, and opportunities for organizational improvement.

Policy, Process and Systems Development:

• Identify and implement process improvements to enhance the efficiency and effectiveness of the City’s budget development cycle.
• Support the development and ongoing refinement of budgeting and business planning policies, procedures and standards.
• Analyse business needs and recommend enhancements to budgeting practices, financial systems, and related processes.
• Assign, coordinate, and review the work of Financial Analysts while also performing advisory and technical duties to maintain efficient workflows and ensure accurate and compliant financial reporting.
• Provide support in the recruitment, onboarding, training and general coordination of the Financial Planning team.

Advisory and Stakeholder Support:

• Assist in developing complex, budgeting related solutions to business planning and financial strategies, while providing guidance to departments and external stakeholders. 
• Respond to enquiries regarding financial policies, procedures, and practices, ensuring consistent interpretation and application across the organization.
• Support the development of budget presentations for leadership and Council to inform and facilitate effective decision-making.
• Represent the department on corporate financial projects, initiatives and committees, as required.

Perform related duties where qualified.

INDEPENDENCE

• Work is generated by annual objectives, requests for service or is assigned by supervisor.
• Work is reviewed through reports to and discussions with supervisor.
• Issues such as policy development and major system changes are discussed with supervisor with recommendations.

WORKING CONDITIONS

Physical Effort:

• Touch keying on calculator. (often)
• Sit with arms unsupported while keyboarding. (often)

Mental Effort:

• Meet accounting and project deadlines. (often)
• Long periods of intense concentration while analyzing budgets and performing reconciliations and analyses. (often)

Visual/Auditory Effort:

• Focus on a variety of source data and computer for short periods. (often)

Work Environment:

• Normal

KEY SKILLS AND ABILITIES

• Ability to apply principles and best practices of municipal budgeting, financial planning, and capital forecasting.
• Knowledge of performance measurement frameworks and how they support strategic and financial decision making.
• Ability to interpret and communicate complex financial information clearly to non-financial audiences.
• Demonstrated analytical and critical thinking skills with a high degree of accuracy and attention to detail.
• Ability to interpret and apply relevant legislation, policies, and regulations, including the Community Charter.
• Strong organizational skills, with the ability to prioritize tasks, manage competing deadlines, and adapt to changing priorities.
• Ability to establish and maintain effective working relationships and contribute positively within a team environment.
• Ability to interact professionally with the public and external agencies.
• Proficiency in Microsoft Office (Word, Excel, databases) and experience with enterprise resource planning (ERP) systems.

QUALIFICATIONS

Formal Education, Training and Occupational Certification:

• High school graduation.
• Bachelor’s degree in business administration or related discipline. (4 years)
• Charter Professional Accountant (CPA) designation. (2 years)

Experience:

• 4 years of related experience, including experience in computerized accounting and budgeting or an equivalent combination of education and experience.

OTHER:

May be requested to substitute in a more senior position.

To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume. 

The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process. 

If you require assistance, please email us at careers@victoria.ca.