IT Project & Portfolio Management Specialist
Competition Number: 25/139
Posting Scope: Internal / External
Posted Date: July 22, 2025
Closing Date: August 19, 2025, 4:30 PM PST
Department: Information Technology
Posting Type: Continuous (Regular Full-Time)
Work schedule: Monday to Friday (35 hour work week)
Salary: $58.40 per hour, Pay Grade 18
Job Code: 4418
Employee Group: This is a CUPE Local 50 position
Number of Vacancies: 1
Are you passionate about leading impactful IT projects that support meaningful change across a diverse organization? The City of Victoria is hiring an IT Project and Portfolio Management Specialist to join our Business Solutions Division within the Information Technology team.
In this key role, you’ll lead a wide range of IT projects that touch every corner of the City. You’ll work closely with a skilled team of Business Analysts, Solution Architects, and Developers, and collaborate with stakeholders across all departments to deliver strategic initiatives that align with our vision, standards, and best practices.
You’ll be responsible for championing and delivering IT projects of all sizes, supporting the City’s digital transformation through modern DevOps and project portfolio tools. This includes advancing cloud-based solutions, such as SaaS, PaaS, and IaaS, that are scalable, secure, and future-ready. You’ll also play a key role in ensuring strong governance, privacy, and security by design, all while helping to deliver innovative, enterprise-scale technology solutions that support the City’s evolving needs.
We’re looking for someone who thrives in a collaborative environment, brings experience in project and portfolio management, and is excited to help deliver innovative technologies that make a difference. If you’re energized by working across teams, solving complex challenges, and contributing to a forward-thinking workplace, we’d love to hear from you!
WORK FROM HOME
The successful candidate for this posting may be eligible for participation in a hybrid, work from home arrangement in alignment with the City’s Work from Home Policy. Such arrangements are determined with each employee and subject to change based on operational needs and policy direction.
FLEX
The successful candidate for this vacancy would participate in a modified work week, earning a flex day off each bi-weekly period by working additional time each day. Modified work weeks established in accordance with the CUPE Local 50 Collective Agreement and are subject to change.
POSITION FUNCTION
Lead, plan, and monitor the portfolio of Information Technology projects in a multi-stakeholder environment. Use both traditional and AGILE methods/tools to engage participants, develop concrete outcomes, and track to completion while managing budget and resource capacity.
KEY DUTIES
Act as a Project and Portfolio Management Specialist for Information Technology projects. Research and analyse the needs of various projects and recommend Project and Portfolio Management solutions to Management. Analyse, prioritize, and curate the backlog of projects, and keep the approved project list as minimal and current as possible.
Coordinate the portfolio of Information Technology projects; assign and monitor project work to external consultants and vendors and to other positions in the Information Technology department. Coordinate all departmental, IT, and external resources to ensure timely, effective implementation and completion of projects. Apply and adhere to project management principles and the system development lifecycle using a combination of AGILE and traditional methods.
Oversee the consistency and viability of new additions to the project backlog to ensure there are no contradictions or overlaps with other backlog items, work already in progress, or infrastructure already in place. Communicate to stakeholders when criteria for inclusion into the backlog is not met, or when items need to be removed.
Provide project guidance and advice to departments. Facilitate project meetings and workshops. Communicate project status and outcomes through presentations and workshops. Represent the department on all corporate projects and committees as required. Regularly track project progress against key milestones and recommend interventions and opportunities when required.
Perform related duties where qualified.
INDEPENDENCE
Work is generated by annual objectives and budget and end user requests.
Work is reviewed through regular reports to Manager.
Issues such as major expenditures, system changes and resource/policy matters are discussed with Manager with recommendations.
WORKING CONDITIONS
Physical Effort:
Sit with arms unsupported while keyboarding. (often)
Mental Effort:
Meet multiple project deadlines with conflicting priorities. (often)
Long periods of intense concentration while preparing reports, recommendations, and tracking budget. (often)
Visual/Auditory Effort:
Focus on a variety of source data and computer for long periods. (often)
Work Environment:
Office
KEY SKILLS AND ABILITIES
Understand and apply the principles and methods of project management.
Proficient in several web-based Project Management and Development solutions.
Interpret related policies and regulations.
Maintain accurate project and portfolio records.
Establish and maintain effective working relationships.
Prepare and present reports and training sessions.
Deal effectively with outside agencies and vendors.
Organize and prioritize the work of others.
Manage conflicting priorities with limited resources.
Summarize portfolio-level progress and roadmaps to Management.
QUALIFICATIONS
Formal Education, Training and Occupational Certification:
Undergraduate degree in Computer Science or a related field. (4 years)
Masters Certificate in Business Analysis or equivalent (126 hours)
Project Management Institute Project Management Professional (PMP) or equivalent. (35 hours)
Experience:
5 years of related experience including Information Technology experience, or an equivalent combination of education and experience.
OTHER:
May be requested to substitute in a more senior position.
To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.
The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.
If you require assistance, please email us at careers@victoria.ca.