Public Service Representative (Open to Current City of Victoria Employees)

Posted Date 1 week ago(11/24/2022 6:01 PM)
Competition Number
22/265
Number of Positions
1
Job Type
Regular Part Time
Department
Finance
Close Date
12/8/2022

Job Description

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Competition #22/265

Internal Posting (Open to Current City of Victoria Employees)  

Closing date: December 8, 2022

 

Public Service Representative (Regular Part Time)  

Finance Department

 

POSITION FUNCTION

Provide customer service functions related to city services and programs.

 

KEY DUTIES

Respond to counter, telephone or written inquiries from the public, outside agencies and other departments regarding a wide variety of municipal and government services such as bylaws, permits and licenses, parking fines, utility billing and property taxes and other programs; provide detailed information to applicants and the public regarding community events and festivals.

 

Instruct the public on completing grants, forms, permits and applications; assess customer needs and make recommendations; interpret and explain applicable bylaws, statutes and regulations; act as a liaison with other departments, staff and outside agencies to obtain applicable service, program or transaction information and resolve problems; issues permits and licenses such as vehicles for hire and residential parking permits.  Inputs business licence applications and coordinates approval process required by City departments and outside agencies.  Reviews and follows up on rejected and pending applications.

 

Collect payments for a variety of accounts, services, programs and publications; calculate fees and make adjustments; enter and update transactions into computerized cash and inventory control system; issue appropriate receipts; balance and verify daily revenue; prepare bank deposits.

 

Compose routine correspondence; type a variety of letters, memos, permits, forms and reports; assist in the development of related brochures and standard job procedures; maintain product and publication inventories; book City cars, equipment, meeting rooms and arrange facilities and catering; maintain listing of committee meetings and schedule of civic events; maintain a variety of manual and computerized records.  Respond to inquiries from the City’s website.

 

Perform related duties where qualified.

 

INDEPENDENCE

Work is generated by requests for service or is assigned by supervisor.
Work is reviewed through reports to supervisor.

Issues that deviate from policy, regulations and bylaws are referred to supervisor or responsible department.

 

WORKING CONDITIONS

Physical Effort:

Sit with arms unsupported while keyboarding.  (frequent)

Touch keying on a calculator. (occasional)

Mental Effort:

Deal with complaints and negative comments. (often)

Visual/Auditory Effort:

Focus on a variety of source data and computer for short periods. (often)

Work Environment:

Office.

Exposure to abusive people and negative situations daily. (often)

 

KEY SKILLS AND ABILITIES

Organize and prioritize work.

Type 50 wpm; working level operation of current City of Victoria word processing spreadsheet programs and database programs including Point of Sale and accounts receivable software.

Ability to provide a broad range of customer services and to receive, understand and resolve inquiries.

Maintain accurate records.

Deal with the public and applicants using tact and diplomacy.

Communicate effectively verbally and in writing.

 

QUALIFICATIONS

Formal Education, Training and Occupational Certification:

High school graduation.

Experience:

2 years of related experience.

or an equivalent combination of education and experience.

 

OTHER:

May be required to substitute in a more senior position.

Additional customer service training or conflict resolution training is an asset.

 

Work schedule: Monday, Wednesday, Thursday, 17.5 hour work week

$35.14 per hour, Pay Grade 9 

Job Code #4223

This is a CUPE Local 50 Position

 

To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs - only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume.

 

COVID-19 Vaccination Requirement

Applicants who are not current City of Victoria employees will be asked to provide proof of vaccination against COVID-19 during the recruitment process. External applicants who cannot be fully vaccinated based on a protected legal ground as defined in the BC Human Rights Code may request an accommodation.

 

At the City of Victoria, we are committed to recruiting a diverse workforce that represents the community we serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process.

 

If you require assistance, please email us at careers@victoria.ca.

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