Internal Posting (Open to Current City of Victoria Employees)
Closing date: November 30, 2021
Information Technology Department
Supervise and administer the archival and records management functions for the City of Victoria.
Plan, develop and administer systems to control all records of the City by assessing the needs of City departments regarding records management, making recommendations for better records control, and overseeing storage and access to non-current City records. Appraising the records of the City and recommending disposition of the inactive records, ensuring that all records with continuing value are maintained.
Acquire records of historical value to the City from community organizations and individuals and develop and administer systems to organize, preserve and provide appropriate access to them.
Develop long and short term plans for the Archives to assist in ensuring the most efficient and proper use of its resources by developing and maintaining a policies and procedures manual for records management and archives operations; obtains funds through grants and donations to assist with special projects such as arranging and describing archival records. Determine fees for archival information and maintain records of monies collected.
Coordinate, assign, review and participate in the work of approximately 1 staff performing archival functions; ensure schedules, procedures and established performance standards are met; provide employee training and input to performance appraisals. Participate in employee selection procedures
Promote awareness among the public and the City administration about the City’s heritage and objectives of the Archives through lectures, displays, meetings and conferences.
Perform related duties where qualified.
Budgeting issues and strategic initiatives are referred to supervisor with recommendations.
Lift and carry heavy boxes and materials. (rare)
Focus on a variety of source data and computer for short periods. (often)
Exposure to dust and mildew from archival materials. (rare)
KEY SKILLS AND ABILITIES
Knowledge of archival and records management principles and procedures.
Advanced level operation of current City of Victoria imaging, web development and database software.
Deal with the public in a courteous and tactful manner.
Communicate effectively verbally and in writing.
Basic level operation of personal computers.
Formal Education, Training and Occupational Certification:
Graduate degree in Archival Studies. (6 years)
3 years of related experience.
or an equivalent combination of education and experience.
May be requested to substitute in a more senior position.
Work schedule: Monday – Friday, 35 hour work week
$47.64 per hour, Pay Grade 16
Job Code #4159
This is a CUPE Local 50 Position
To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs - only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume
City of Victoria is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.
We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment cycle and will provide reasonable accommodations upon request. If you require assistance or an accommodation due to a disability, please email us at email@example.com