Project Outcome Specialist

Posted Date 2 weeks ago(5/12/2020 3:00 PM)
Competition Number
20/93
Number of Positions
1
Job Type
Regular Full Time
Department
Information Technology
Close Date
6/2/2020

Job Description

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Competition #20/93

Internal/External Posting

Closing date: June 2, 2020

 

Project Outcome Specialist (Continuous)

Information Technology Department

 

Victoria is a leading-edge capital city that embraces the future and builds on the past, where human well-being and the environment are priorities and where the community feels valued, heard, and understood.

 

The City of Victoria is recruiting for a Project Outcome Specialist. Several available perks of this position include free use of the City's e-bikes, subsidized transit pass, and flex time.

 

Reporting to the Business Solutions Manager in the Information Technology Department, this role serves as a project/program manager leveraging the Microsoft 365 suite of tools (SharePoint Online, Teams, Power Platform, Forms, Planner, Azure DevOps) to manage project requests, software development sprints, and engage stakeholders. 

 

Additionally, this role works closely with the Business Solutions Manager to track portfolio health, lead prioritization sessions, and ultimately continually improve the overall project management practice at the City.

 

A champion of hybrid AGILE approaches to project execution, the IT Project Outcome Specialist empowers their colleagues to achieve success together while removing barriers and lending their formidable coordination skills to drive forward a variety of technology and modernization projects within the City.

 

Our ideal candidate has a passion for delivering public sector excellence by working collaboratively with City staff at all levels to support improved project delivery in support of organizational change management and digital transformation. This position is also expected to identify new and innovative solutions to enhance and evolve our modern workplace.

 

If you are passionate about what you do and want to contribute to how the City conducts impactful IT projects, we want to hear from you!

 

 

POSITION FUNCTION

Lead, plan, and monitor information technology projects in a multi-stakeholder environment. Use both traditional and AGILE methods/tools to engage participants, develop concrete outcomes, and track to completion while managing budget and resource capacity.

 

 

KEY DUTIES

Act as a Project Coordinator for business solution projects. Research and analyse the needs of various projects. Analyse, prioritize, and curate the backlog of un-started project ideas, and keep approved project list as minimal and current as possible.

 

Coordinate business solution projects; assign and monitor project work to external consultants and vendors and to other positions in the Information Technology department. Coordinate all departmental, IT, and external resources to ensure timely, effective implementation and completion of projects. Apply and adhere to project management principles and the system development lifecycle using a combination of AGILE and traditional methods.

 

Oversee the consistency and viability of new additions to the project backlog to ensure there are no contradictions or overlaps with other backlog items, work already in progress, or infrastructure already in place. Responsible for communicating to stakeholders when criteria for inclusion into the backlog is not met, or when items need to be removed.

 

Provide project guidance and advice to user departments. Facilitate meetings and workshops and represent client issues at committee tables. Communicate on project status and outcomes to clients through presentations and workshops. Represent the department on all corporate projects and committees as required.

 

Perform related duties where qualified.

 

INDEPENDENCE

Work is generated by annual objectives and budget and end user requests.

Work is reviewed through reports to Manager.

Issues such as major expenditures, system changes and resource/policy matters are discussed with Manager with recommendations.                                                           

 

WORKING CONDITIONS

Physical Effort:

Sit with arms unsupported while keyboarding. (often)

Mental Effort:

Meet multiple project deadlines with conflicting priorities. (often)

Long periods of intense concentration while preparing reports, recommendations, and tracking budget. (often)

 

Visual/Auditory Effort:

Focus on a variety of source data and computer for long periods. (often)

Work Environment:

Office

 

KEY SKILLS AND ABILITIES

Understand and apply the principles and methods of project management.

Proficient in web-based modern Project Management software.

Interpret related policies and regulations.

Maintain accurate records.

Establish and maintain effective working relationships.

Prepare and present reports and training sessions.

Deal effectively outside agencies and vendors.

Organize and prioritize the work of others.

 

QUALIFICATIONS

Formal Education, Training and Occupational Certification:

Undergraduate degree in computer science or related field. (4 years)

Masters Certificate in Business Analysis or equivalent (126 hours)

Project Management Institute Certified Associate in Project Management or equivalent. (23 hours)

 

Experience:

5 years of related experience including information technology experience

or an equivalent combination of education and experience.

 

OTHER:

May be requested to substitute in a more senior position.

 

Work schedule: Monday to Friday, 35 hour work week

$49.08 per hour, Pay Grade 17

Job Code # 4418

This is a CUPE Local 50 Position

 

To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs - only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume

 

City of Victoria is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law. 

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment cycle and will provide reasonable accommodations upon request.  If you require assistance or an accommodation due to a disability, please email us at HR@victoria.ca

 

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