City of Victoria
JOB VACANCY NOTICE
IAFF – LOCAL 730
DATE OF ISSUE: August 8, 2019
Competition Number: 19-164
Position Title: Assistant Chief - Training and Staff Development
Work Schedule: 37.5 Hour Work Week – Monday thru Friday
Pay Group: $11,882 monthly (2019 rate)
ALL APPLICATIONS MUST BE received in the Human Resources Department by 4:30 p.m. on August 22, 2019 and must be complete, including all qualifications and experience relevant to this position.
Please submit your application online at victoria.ca/jobs. Your application must include a resume and cover letter, and needs to be uploaded in one file.
DEPARTMENT: Fire Department / Training Division
Major Purpose / Function
The Assistant Chief Training and Staff Development (ACTSD) is responsible for departmental training and oversight of training with regional fire departments, emergency communications and procedures, and working with external agencies to ensure operational compatibility with the City of Victoria.
Areas of Responsibility and Accountability
Under the Direction of the Deputy Fire Chief – Operations, the Assistant Chief Training and Staff Development will:
- Ensure all training meets legislated requirements and professional or industrial standards related to a professional fire department.
- Regularly review and bring forward recommendations for revision or creation of training materials and department policy to support the training and operational requirements of the department.
- Provide technical guidance and direction to Command Officers, Company Officers, Divisional Officers and Specialty Program Training Instructors.
- Support contracted vendors to ensure consistent and uniform delivery of training to the required standard.
- Develop a multi-year training curriculum that supports specific achievement levels.
- Maintain a comprehensive annual training calendar that meets all identified competency requirements.
- Conduct on-going needs analysis to ensure departmental training remains current and anticipate future needs.
- Participates in the recruitment and onboarding of all new employees of the suppression division.
- Review personal performance plans and assist in the development of individual career path goals and succession planning strategies.
- Review department training records and ensure accurate recording of all training activities.
- Review department training reports and ensure the training objectives of the department are achieved.
- Create reports that support the on-going monitoring of required staff competencies and certifications.
- Participate in post-incident analysis (PIA’s) and, when required or applicable, develop training opportunities and lesson plans accordingly.
- Provide instruction in areas where qualified.
- Chair the Training and Advisory Committee.
- Respond to inquiries from senior staff, divisional staff, outside agencies and the public on fire department issues.
- Prepare media releases and represent the City in media interviews
- Performs other related duties, as required and as identified in LOU #3.
Under the Direction of the Deputy Fire Chief – Administration, the Assistant Chief Training and Staff Development will:
- Provide recommendations for updates to Standing Orders, Operational Guidelines and ensures training compliance with corporate and departmental strategic plans and City Policy.
- Advise on the scheduling of annual OH&S training for members of the committee to meet legislative requirements
- Prepare a suggested budget allocated to each division to ensure efficient allocation of funds to support the departmental training requirements.
- Ongoing review of the departmental training budget and identification and reporting of any potential budget implications.
- Provide recommendation for capital equipment purchases to support the efficient delivery of departmental training.
- Provide scheduling of annual training for Fire Prevention, Mechanical, and Administration Staff.
The ideal candidate will have demonstrated experience at progressively responsible supervisory positions in a unionized fire department; a clear understanding of the fire department culture, structure, operations, and mission. Has knowledge of adult learning principles, course development, instructional methods, and evaluation of training. This candidate will also be an effective leader and manager who can determine the training needs of the organization, develop goals and objectives to achieve those needs, implement training programs, evaluate the effectiveness of training and develop the resources needed to sustain an effective and efficient training program.
The following attributes are essential to the success of the candidate in the performance of the duties of this position:
- Strong analytical and problem solving skills; capable of evaluating reports, programs and services, conducting effective consultation processes, and developing clear and articulate goals, objectives and program recommendations.
- Strong leadership skills; able to influence without direct authority and demonstrate consultation and consensus-building skills.
- Provide leadership, mentorship and is a positive role model to the officers and members of department in order to achieve the training objectives of the Fire Department in a safe, effective and efficient manner.
- Ability to motivate, lead, and train personnel, including the maintenance of discipline appropriate for a professional fire department.
- Ability to establish and maintain effective working relationships with subordinates through team building and positive staff development; ability to speak effectively in groups and in public; ability to supervise others.
- An effective communicator; an excellent listener with the ability to quickly understand diverse points of view, effectively convey ideas to management and staff through meetings, print and electronic media
- A superior relationship builder who possesses the confidence, ability and expertise to generate respect and positive collaborative relationships with diverse stakeholder groups.
- An effective manager who motivates people and provides value-based leadership, clearly articulates and models expectations, supportive of others, willing to be accountable and to hold others accountable in a positive and effective manner.
- Understands the processes of municipal government organizations and the Fire Department’s role within the corporation.
- Sound knowledge of relevant legislation and risk management practices in a municipal fire department setting
- Ability to work independently with minimal direction
- Ability to manage multiple work assignments under strict timelines, organize and prioritize time, decisions, and resources.
- Sound knowledge and understanding of current trends and innovations in the provision of fire services.
- Demonstrated knowledge and understanding of all Standing Orders, Operational Guidelines, City Policy, WorkSafeBC Regulations, and the Collective Agreement.
- Ability to coordinate staffing levels and make the most effective use of equipment and facilities.
- Ability to maintain focus on task while integrating information from multiple, simultaneous sources such as radio communications, and communications from subordinates and other commanders.
- Adapt quickly and efficiently to changing priorities, tasks, emergencies and environmental circumstances.
- Collaborates with and supports the City Corporate Learning and Development program
- Recall, process and apply detailed and complex emergency response protocols and instructions.
- Self-awareness and emotional intelligence as it relates to a professional fire department.
Completion of NFPA 1021 Fire Officer 3.
Incident Command System Level 200, ICS 300 is an asset
Fire Fighter 10th year or greater
Fire Service Instructor Level 1 & 2 certification or equivalent.
- Level 1 must be held upon starting in this position
- Level 2 must be successfully achieved during first year
Proficiency in file and document management, Microsoft Word, Excel, PowerPoint, Office 365, SharePoint, FDM, Telestaff and other City of Victoria software programs
Extensive Knowledge in areas of:
- Instruction and training of adult learners
- Scheduling management
- Fire department organization, functions, policies, rules and regulations
- Principles, practices and procedures of modern firefighting /rescue and public safety
- The operation and capabilities of various types of firefighting apparatus and equipment
- Emergency scene management
- Firefighting strategy and tactics
- leadership, interpersonal skills and motivational techniques
Preferred Requirements and Assessments:
The selection process may include examinations on subjects appropriate to the position, practical assignment and panel interview. Assessment of leadership skills including such matters as compatibility, suitability, demonstrated ability, ability to promote harmony and inspire confidence.
Candidates will accumulate 1% for each completed year of continuous service with the Victoria Fire Department.
As per Schedule “B” 3 (c) (i) In the event that no candidates are forthcoming, or candidates applying do not possess the technical qualifications, the City shall reserve the right to fill such positions with such persons and in such manner as it deems proper, except that this right will not be exercised without a reasonable opportunity for existing members to qualify themselves for such positions.
To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please provide a cover letter, and resume that lists a summary of your qualifications. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume.
City of Victoria is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.
We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment cycle and will provide reasonable accommodations upon request. If you require assistance or an accommodation due to a disability, please email us at HR@victoria.ca