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Facility Operations Coordinator – Victoria Conference Centre (Continuous)

Facility Operations Coordinator – Victoria Conference Centre (Continuous)

Competition Number 
Number of Positions 
Posted Date 
Job Type  
Regular Full Time
Victoria Conference Centre
Close Date 

More information about this job

Job Description

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Competition #18/155

Internal/External Posting

Closing date: July 27, 2018


Facility Operations Coordinator – Victoria Conference Centre (Continuous)

Victoria Conference Centre



Perform coordination functions related to building operation, maintenance and repair for the Victoria Conference Centre. Interact and respond to requests from guests, clients, and contractors within a complex, high profile environment.



Coordinate the operation of heating, ventilation and air-conditioning systems according to building use, nature of event and occupancy; operate hydronic system (HVAC), and schedule electrical and mechanical systems; monitor and adjust temperatures on computerized energy management control system according to energy management protocols; respond to alarms and determine appropriate resource for repairs; input and monitor computerized Preventative Maintenance Program scheduled tasks; log completion of tasks; assist with cost estimates, sourcing of materials, suppliers and equipment; maintain computerized work order system; maintain key management system and software for facilities.


Coordinate and maintain the operation of the computerized in-house telephone system; set up

telephones for clients and staff; program phones and voice mail; print telephone activity reports for clients and staff.


Schedule maintenance and repair with contractors and City departments working in the Conference Centre as requested; ensure regulatory compliance with Technical Safety BC Regulations, WorkSafe BC regulations, and City of Victoria health and safety policies; monitor, review and report on the work of contractors; obtain quotes for service and recommend contractors for selection.


Prepare and maintain statistical spreadsheets related to maintenance; distribute event information to outside contractors and suppliers; maintain departmental filing systems; regularly monitor event plans to determine and facilitate special client needs. Review and ensure accuracy of timesheets for contracted staff; process invoices for payment; schedule and coordinate recycling pick-up.  


Requisition, purchase and distribute supplies; schedule and monitor loading dock and service yard activities. Issue and organize parking passes for loading dock and service yard.


Perform related duties where qualified. Perform minor maintenance functions as required.



Work is generated by requests for service and reviewed upon completion.

Issues involving major expenditures are referred to supervisor.



Physical Effort:

Sit with arms unsupported while keyboarding. (often)

Lift and move heavy supplies and equipment. (rare)

Mental Effort:

Short periods of intense concentration while working on complex maintenance systems. (rare) Visual/Auditory Effort:

Focus on a variety of source data and VDT for short periods. (often)

Work Environment:

Work from heights. (rare)

Office and building plant.

Exposure to equipment noise. (rare)



Organize and prioritize work.

Understand and apply the techniques of building maintenance and repair and applicable safety standards and acts.

Read and understand equipment service and maintenance manuals, building drawings and specifications.

Basic level operation of building control systems (DDC), maintenance management systems (CMMS) and energy management systems.

Use hand tools and power equipment.

Type 40 wpm; working level operation of current City of Victoria word processing, spreadsheet, and event related booking system (EBMS) and other specialty software.

Maintain accurate records.

Ability to provide a broad range of services and to receive, understand and resolve inquiries.

Establish and maintain effective working relationships.

Deal effectively with the public and outside agencies.

Work safely on job sites.



Formal Education, Training and Occupational Certification:

High school graduation.

Basic Building Operator's, or two Building System or Building Fabric courses such as Basic Refrigeration, Carpentry, Heating, or Plumbing. (60 hours)

Manlift Operating Certificate. (8 hours)

Current and valid Class 5 B.C. Driver's licence.



3 years of related experience in an event or hospitality facility management environment.

or an equivalent combination of education and experience.



May be requested to substitute in a more senior position.


Work schedule: Monday to Friday, 35 hours per week

$30.28 per hour, Pay Grade 8 (Under Review)

Job Code 4046

This is a CUPE Local 50 Position


All applications, including qualifications and supporting materials, must be submitted online via to City of Victoria, Human Resources Department by 4:30 pm on the closing date noted above.