Closing date: March 20, 2018
Clerk Typist – Fire Prevention (Temporary – up to 8 months)
Perform reception and clerical support services to the Prevention, Suppression and Training Divisions of the Fire Department.
Verify, code and enter information on incident response forms into Fire Department database review FDM course reports submitted by Officers to ensure accuracy and consistency and discuss inaccuracies with Officers; provide advice and guidance to Officers on accurate completion of FDM reports; complete Fire Commissioner report forms from fire incident response forms.
Respond to enquiries from staff, the public, schools and outside agencies by providing information on inspections, statistics, fire prevention bylaws and other general fire enquiries; take messages and direct calls; receive, respond to or forward requests for information to Freedom of Information Officer for processing; respond to property search requests and prepares Oil Tank letters; issue permits, sells key vaults, handles funds and completes related records.
Provide clerical support to assist in the coordination of training of fire department personnel; make travel arrangements; arrange facilities and training materials; complete expense claim forms, cheque requisitions, emergency purchase orders, invoices and journal vouchers; monitor and reconcile training expenditures for employees; maintain employee training and certification records.
Prepares and maintains statistical data for the department such as month end reports and call response rate reports; determine changes to property information such as ownership and business classification; type a variety of letters, memos, forms and reports from typed or handwritten copy; maintain various manual and computerized files;
Perform related duties where qualified.
Work is generated through incidents and inspections or assigned by supervisor and designated staff.
Work is reviewed by supervisor.
Problems are referred to supervisor.
Sit with arms unsupported while keyboarding. (frequent)
Meet multiple deadlines. (occasional)
Focus on a variety of source data and computer for short periods. (frequent)
KEY SKILLS AND ABILITIES
Organize and prioritize work.
Type 60 wpm; working level operation of current City of Victoria word processing and database programs.
Maintain accurate records.
Deal with the public in a courteous and tactful manner.
Formal Education, Training and Occupational Certification:
High school graduation.
1 year of related experience.
or an equivalent combination of education and experience.
May be requested to substitute in a more senior position.
Work schedule: Monday to Friday, 35 hours per week
$29.04 per hour, Pay Grade 7
This is a CUPE Local 50 Position
All applications must be submitted to City of Victoria, Human Resources Department by 4:30 pm, on the closing date noted above.